Accessible Document Guidelines

Required Accessibility Statement

Statement Format

If you need this document in an alternate format for accessibility purposes (e.g. Braille, large print, audio, etc.), please contact [provide person's name or department name] at [provide email and phone number].

Sample Statements

If you need this document in an alternate format for accessibility purposes (e.g. Braille, large print, audio, etc.), please contact the biology department at ungbiology@ung.edu or 777-777-7777.

If you need this document in an alternate format for accessibility purposes (e.g. Braille, large print, audio, etc.), please contact Jason Smith at jason.smith@ung.edu or 565-676-7878.

Please Note: You should not use the ADA coordinator's contact information without prior approval and you should not use the webteam's contact information.

You Should Know

Purpose of statement - identify who to contact (POC) if user needs document in alternate format

POC has - two days to respond to request; ten days to provide alternate format, keep user informed

Who provides alternate format- your department with the assistance of the the ADA coordinator and the Office of Student Accessibility Services should work together to provide alternate format

Remember - accessibility statement does not make your document Section 508 compliant

Resources

Frequently Asked Questions

What 91�� documents need an accessibility statement?
Any and all 91�� documents that are to be uploaded to the public facing website will be required to include the accessibility statement. This is a short list and does not encompass all the documents:

Flyer

Brochure

Plan of Study

Degree Map

Faculty/Staff CV or resume

Sample Book Chapter

Does the statement need to be on every page of a multipage document, such as the book, or manual?

No, the statement should be on the cover page or the content page of the multipage document.

Whose contact information should be used on the accessibility statement?

Each web content owner should decide if there will be a primary person within the department to handle all Section 508 requests for documents they want available on the public facing website. The web content owner should let the web coordinator know whose contact information should be on all forms uploaded to the public facing website.

Whose contact information should be used on a faculty CV that they want uploaded to their bio/profile web page?

Each web content owner should decide if there will be a primary person within the department to handle all Section 508 requests for documents they want available on the public facing website. The web content owner should let the web coordinator know whose contact information should be on all forms uploaded to the public facing website. This would include documents uploaded for use on faculty/staff bio web page.

If this hasn't been done the faculty member's contact information should be included in the accessibility statement.

Creating Accessible Documents

There are a lot of websites available that provide guidelines for creating accessible documents. Here are three to get you started on your journey to creating accessible documents!

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